The 10 Most Common Wedding Invitation Mistakes

When you have over five years of design­ing wed­ding invi­ta­tions under your belt, you have a pret­ty good idea of the most com­mon wed­ding invi­ta­tion mis­takes and how to avoid them!  This is a great exam­ple of the type of infor­ma­tion and guid­ance that you don’t get when you order your invi­ta­tions online!

1. Mailing Your Invitations Too Soon or Too Late

If you have done any research regard­ing the cor­rect time­line of when to send out your invi­ta­tions, you may have heard 6 – 8 weeks pri­or to your wed­ding day is an ide­al time.  I’m going to let you in on a lit­tle secret….this is NOT an ide­al time­line.

The first thing to con­sid­er is when does your venue need their final head­count?   This could be any­where between 1 – 3 weeks pri­or to your wed­ding day.  Then you need to think about your RSVP date.  Always allow at least one week pri­or to when your venue needs their final head count.  Rea­son being, unfor­tu­nate­ly you will have invit­ed wed­ding guests that did not respond by the RSVP date.  This one week lee way allows you to call those that haven’t respond­ed and pro­vide your venue with a cor­rect final head­count.  No rea­son to pay for guests that won’t be attend­ing the wed­ding.

There­fore, the ide­al time line to actu­al­ly mail your wed­ding invi­ta­tions is 6 – 8 weeks pri­or to your RSVP date.  This allows the per­fect amount of time for your guests to respond and puts your mind at ease.

Here is an exam­ple:

Wed­ding Day: 10/28/2017

Final Head­count Dead­line: 10/21/2017

RSVP Date: 10/14/2017

Ide­al­ly you would want to get your invi­ta­tions in the mail by the end of August 2017

2. Ordering Too Many or Not Enough:

Do your­self a huge favor and gath­er your wed­ding guest list before order­ing your invi­ta­tions.  I can­not tell you how many times clients have ordered too few wed­ding invi­ta­tions and then have to order 5 or 10 more.  The cost per invi­ta­tion goes up tremen­dous­ly when you only order a few more ver­sus just includ­ing the extras with your ini­tial order.  This is a huge mon­ey saver. The same goes for order­ing too many!  Why spend the mon­ey if you don’t have too?

3. Incorrect Etiquette:

There are so many ways to word your wed­ding invi­ta­tion and how you word your invi­ta­tion depends on who is con­tribut­ing to the wed­ding.  For exam­ple, if you as the cou­ple and both sets of par­ents are con­tribut­ing to the wed­ding, you would start the invi­ta­tion with “Togeth­er with our fam­i­lies”.  How­ev­er, if just the bride’s par­ents are host­ing you would start with the bride’s par­ents name.  You can view sev­er­al dif­fer­ent sce­nar­ios by click­ing here and view­ing our “how do I word thee” page.

4. Misspelled Words or Missing Information.

I can­not stress enough how impor­tant proof­read­ing is.  Show your invi­ta­tion to mul­ti­ple peo­ple to proof­read before print­ing any­thing!  You will prob­a­bly review your invi­ta­tion repeat­ed­ly to make sure every­thing is spelled cor­rect­ly and account­ed for, but because you have been look­ing at it so many times, it is actu­al­ly eas­i­er for you to miss some­thing.  When you show the invi­ta­tion to some­one new, they are look­ing at it with a fresh pair of eyes and will almost always catch some­thing that you have missed.  Design­ers and print­ers pro­vide you with proofs for a rea­son.  They aren’t respon­si­ble for re-print­ing your invi­ta­tion even if there was a spelling error because you gave the final approval.  Show your brides­maids, your par­ents, your grooms­men or even a co-work­er.  The more eyes on the invi­ta­tion the bet­ter!

5. Adult-Only Reception

This seems to be a very com­mon request that I receive.  Cou­ples who don’t want chil­dren at their wed­ding think they need to stress that on their wed­ding invi­ta­tion.  This is con­sid­ered poor eti­quette.  The way you address your mail­ing enve­lope will tell your guests who exact­ly is invit­ed and your guests should know to pay atten­tion to who the invi­ta­tion is addressed to.  If the wed­ding invi­ta­tion doesn’t say “and Fam­i­ly” then lit­tle John­ny and Katie are not invit­ed.   How­ev­er, if the wed­ding guests do respond with their chil­dren as attend­ing, sim­ply give them a phone call and explain that the wed­ding is adults only.

6. Registry Information

Putting your reg­istry infor­ma­tion on your wed­ding invi­ta­tion is also con­sid­ered poor eti­quette.  How­ev­er, what you can do is direct your wed­ding guests to your wed­ding web­site instead.  Link your wed­ding reg­istry infor­ma­tion to your wed­ding web­site.  I tend to include my clients wed­ding web­site on their details insert.

Ex: “For fur­ther wed­ding details, please vis­it our wed­ding web­site www.theknot/jesanderic

7. Long Hotel URL’s

In more cas­es than not, the URL’s used to link to your per­son­al wed­ding room block at a hotel are extreme­ly long and tend to be eye soars when includ­ed on your wed­ding details or accom­mo­da­tions insert.   And let’s be hon­est, who is going to sit there and type in over 60 dif­fer­ent char­ac­ters and sym­bols of that super long URL to make a hotel reser­va­tion?  To avoid this, I would sug­gest also link­ing your accom­mo­da­tions infor­ma­tion to your wed­ding web­site.  I would include your wed­ding web­site on your wed­ding details insert or accom­mo­da­tions insert.

Ex.: “For fur­ther wed­ding details and infor­ma­tion on how to reserve your room online, please vis­it our wed­ding web­site www.theknot/jesanderic

8. Forgetting to Include Entrée Options

Before you give the go ahead on print­ing your wed­ding invi­ta­tions, find out from your venue or cater­er if they need entrée choic­es ahead of time.  This means you will have to include the entrée selec­tions on your response card so that guests can choose what they want pri­or to attend­ing the wed­ding.  The last thing you need is hav­ing to call every­one on your list to find out what they want to eat!!

9. Hand-Cancelling

What is this?  Hand-can­celling is the post office’s ter­mi­nol­o­gy for the elim­i­na­tion of using a machine when post-mark­ing the date on your wed­ding invi­ta­tions.  Instead of putting them through a machine, they actu­al­ly hand-stamp them to elim­i­nate dam­age to the invi­ta­tion.  You will have to ask the post office teller to do this when you drop off your invi­ta­tions at the post office.  Unfor­tu­nate­ly, there have been cas­es where the post office teller will con­firm your invi­ta­tion swill be hand-can­celled and then they put them through the machine any way.  In an effort to avoid this, ask them for the stamp and you can hand-stamp them your­self.  Or wait and watch them do it before leav­ing the post office.  You spent mon­ey on your wed­ding invi­ta­tions, prob­a­bly more than you thought you would.  Don’t let the post office ruin them before they even get into your wed­ding guests hands.

10. Not Enough Postage!

And the biggest mis­take of all…insufficient funds!  Just imag­ine, you spent a pret­ty pen­ny on the most beau­ti­ful wed­ding invi­ta­tions, applied what you thought was the cor­rect amount of postage, stuffed and sealed them, only to find them back in your mail box for insuf­fi­cient funds!  Now all of your invi­ta­tions are prob­a­bly dam­aged and will all need new mail­ing envelopes and even MORE postage to be mailed out again.  Do your­self a HUGE favor and take one whole invi­ta­tion suite to the post office.  Have them mea­sure and weigh it and let them tell you exact­ly how much postage you will need.  There are a lot of aspects that are tak­en into con­sid­er­a­tion when cal­cu­lat­ing your mail­ing enve­lope postage.  Some envelopes are con­sid­ered over-sized which require more postage, embell­ish­ments will require more postage and the over­all weight will require more postage.

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